Data Privacy Statement for applicants (recruitment)

This Data Privacy Statement explains how Beiersdorf processes your personal data when you apply for a position advertised by us or one of our subsidiaries. It also describes your data protection rights, including the right to object to some of Beiersdorf’s processing operations. For more information on your rights and how you can exercise them, please refer to the section “Legal rights in relation to personal data and how to exercise them”.

This Data Privacy Statement supplements our existing General Data Privacy Statement, which gives you specific information on how we process personal data obtained from you visiting our website and related to non-application-specific topics.

By providing this data privacy notice Beiersdorf aims to adhere to the principles of the Republic Act No. 10173 or The Data Privacy Act of 2012 in protecting the fundamental human right of privacy, of communication while ensuring free flow of information to promote innovation and growth. 

1. Data controller and contact details
2. Collection of personal data
3. Use of personal data
4. Data Sharing
5. Legal rights in relation to personal data
6. Data retention
7. Objection or Withdrawal of your consent to the Processing of Personal Data 

Responsible for the processing of personal data within the meaning of Sec. 3 (h) of the Data Privacy Act (DPA) is the company stated in the job application.

The contact details of the BDF’s Data Protection Officer in the Philippines is: Alice Cayaban (Alice.Cayaban@Beiersdorf.com)

Within the recruitment process, we collect and store the following categories of personal data about you:

• Data which you have provided to us in your candidate profile, including first and last name, country, e-mail, phone number.
• Data which you have entered on our candidate application form, including desired annual salary, your motivation, information about disabilities (if and to the extent that it is relevant for the job offered).
• Data which you have provided to us in your application documents (curriculum vitae CV, cover letter) including work experience, qualifications and language skills.
• Data from online assessments (e.g. personality tests, cognitive ability tests) and video interviews (if applicable).
• Data provided to us by your referees (if applicable). These are reference points that you have given us to contact.

We evaluate the results of cognitive ability tests using relevant reference groups considering your profession and level of experience.

We collect personal data directly from you or from our external partners, e.g. headhunters. We can also obtain information from professional social networks, such as LinkedIn, job boards such as Monster, and from other publicly accessible sources (only information relevant to your professional life) for the purposes of actively approaching you with job offers or for the purpose of confirming the accuracy of the information presented by you within the course of the application.

Your personal data may be used for following purposes:

• To assess your application for the job offered and to communicate with you within the recruitment process.
• To contact you in case of an alternative career opportunity within the Beiersdorf group (you can restrict the visibility of your candidate profile to the team involved in your current application or grant it to Beiersdorf’s recruiters worldwide).
• Based on your consent to ask you about your experience within the recruitment process.
• To contact you following your unsolicited application.

We may transfer your personal data to companies affiliated with us provided this is permissible within the scope of the purposes and legal bases outlined above. For the processing activities in our online recruiting system Beiersdorf Group companies are jointly responsible. The essence of the arrangement of this joint determination is that Beiersdorf AG, Germany, is predominantly responsible to fulfill information duties according to data protection law and provide information on the joint processing. 

A list of all Beiersdorf Group companies can be found here.

We might share your candidate profile with other recruiting teams in the Beiersdorf Group. You can manage the visibility options of your profile by selecting whether your profile should be visible to the recruiting team involved in your current application or recruiting teams within the Beiersdorf Group worldwide. If you do not wish to be further considered for relevant job offerings, you can request the deletion of your candidate profile, see Chapter “Data retention”. 

In the event of a legal obligation, we reserve the right to disclose information about you if we are required to surrender it to competent authorities or law enforcement bodies. 

Under the Data Privacy Act, of 2012 you have the following rights:

• Right to be informed;
• Right to object;
• Right to access;
• Right to rectify or correct erroneous data;
• Right to erase or block;
• Right to secure data portability;
• Right to obtain a copy of such data in an electronic or structured format;
• Right to file a complaint and to damages. 

We retain your data for a period of 6 months after your last log in date in your profile. We further retain your personal data in that period in case there is a relevant job offering for which you will be a fitting candidate. You can manage the visibility settings of your candidate profile as described in 5. “Data sharing”. In addition, you can request the deletion of your candidate profile or the withdrawal of your application by contacting our recruitment experts at Melody.Juadiong@Beiersdorf.com.

In case your application is successful we may store your personal data within the subsequent employment in compliance with the applicable legal regulations. More information can be found in the Data Privacy Statement for employees that we will provide to you on acceptance of the job. 

If you have given your consent under Sections 3, 12 and 13 of the Data Privacy Act to the processing of your data (e.g. when we invite you to participate in a survey on your satisfaction with the application process at Beiersdorf), you can withdraw yourconsent at any time. Such a withdrawal influences the permissibility of processing your personal data after you have given it to us.